Jun. 18, 2010 Special Meeting Minutes

LINCOLN TOWNSHIP
CLARE COUNTY
P.O. BOX 239
LAKE GEORGE, MI 48633
989-588-9841

Minutes for June 18, 2010

Supervisor, Dennis R. Zimmerman
Clerk, Carol L. Majewski
Treasurer, Maggie Carey
Trustee, Stella Hardin
Trustee, Mike Tobin

Minutes
Special Meeting with Wilcox and Stocking
Lincoln Township Board
18 June, 2010

Supervisor Zimmerman called the meeting to order at 2:35 p.m.

Present were, Zimmerman, Majewski, Tobin, Carey and Hardin. Also present was Lapham representative Don Hamilton, Ron Chapman and Roger Carey.

Hamilton said that contact had been made with Rep. Moore and that Moore had agreed to contact the MDNRE regarding the situation. They are hoping for a meeting on Monday 21 June with the chairman of the Trust Fund Board. Hamilton explained that there is no method of appeal with the MDNRE.

Zimmerman asked what if the MDNRE says no to the request to approve the play structure. Hamilton said that would be between Tim Lapham and the township. He is not in a position to answer.

Hamilton said that Lapham had bid the structure out 3 times according to Jule Staffords instruction. Carey said that the problem seems to lie in the appearance of impropriety if the state allows this play structure.

It was discussed that Jule Stafford will no longer accept communication from Lapham and Associates and that everything must come through the township which puts the township in a bad position. The animosity between Stafford and Lapham is such that our project is suffering. Hamilton said that he doesn’t feel that Stafford can make the decision to not communicate with Lapham and that she needs to grow up and do her job. Carey stated that she feels that the animosity may be too great to keep Lapham on no matter what Rep. Moore may be able to do.

It was agreed by the board that we should move forward with the rest of the plan and give the play structure situation 2 weeks to see if any resolution can be reached.

Motion by Carey to award the contract to Porvath Contracting, second by Tobin, roll call vote, all in favor, motion carried.

Motion by Carey to award the play structure bid from “All About Play Inc. “ , by July 2, 2010, pending the outcome of the appeal on the Sinclair structure, second by Zimmerman, roll call vote, 5 yeas, motion carried.

Motion by Carey that if Lapham is unable to heal the communication breach with the MDNRE Trust Fund granters, we will award the contract to Wilcox, second by Zimmerman, roll call vote, 5 yeas, motion carried.

Lapham will move forward with setting a date for the preconstruction meeting with Porvath. Zimmerman will attend on behalf of the township to make sure that Porvath understands the scope of the project.

Motion by Hardin to adjourn the meeting, second by Tobin, all in favor, meeting adjourned at 3:20 p.m.

Carol L. Majewski, Clerk